AI Notice

Effective date: September 7, 2026

1. Purpose and scope

This AI Notice explains how Ruzaani uses artificial intelligence, the limits placed on that use, how information may be processed through AI systems, and when human judgment remains required.

It applies to AI-assisted work performed by Ruzaani in connection with inquiries, analysis, marketing systems, automation and related professional activities.

This Notice supplements the Privacy Notice and the Terms of Use. The Privacy Notice governs the processing of personal data generally, while the Terms of Use govern the conditions under which website content may be used.

Ruzaani is a trade name operated by Fernando Alberto Ocampo Romay, with domicile at Hidalgo 914, Centro, Coatzacoalcos, Veracruz 96400, Mexico.

2. Role of artificial intelligence

Ruzaani uses artificial intelligence as an assisting technology rather than as an independent source of professional authority.

AI may be used to support activities such as analyzing structured or unstructured information, identifying patterns or inconsistencies, organizing information, generating or refining explanatory text, assisting with research, producing drafts, or supporting other analytical tasks for which language models are useful.

The fact that artificial intelligence has contributed to an analysis, explanation, or draft does not give that output greater evidentiary weight, professional authority, or certainty. AI-assisted material remains subject to the same requirements concerning evidence, uncertainty, scope, and appropriate review that would apply if the work had been produced without an AI system.

3. Website and client implementations

The website contact form does not itself send a submission to a generative AI model or return an automated professional assessment. Information received through an inquiry may be considered for a later AI-assisted task only when that use is relevant and permitted under this Notice, the Privacy Notice and any applicable client instructions.

An engagement may include an AI-assisted workflow, such as classification, synthesis or drafting for review. The agreed scope must identify its purpose, inputs, outputs, review requirements and handling of errors or unavailable providers. Describing these capabilities does not mean that every engagement uses AI.

A client-controlled implementation may use providers and settings agreed with that client. It must not silently inherit permission to disclose confidential or personal information from Ruzaani's general website notices. Material differences from the rules in this Notice must be addressed expressly and lawfully before processing.

4. AI in professional work

Ruzaani may use AI to assist research, document analysis, synthesis, comparison, contradiction detection, preparation of working materials, drafting, or other analytical activities undertaken in professional work.

AI assistance does not transfer professional responsibility to the model or provider. Where an engagement requires a professional conclusion, recommendation or other output for which accountable human judgment is required, the applicable conclusion must be reviewed and released by the responsible Ruzaani consultant or other qualified specialist.

An AI-generated statement is not treated as evidence merely because a model produced it. Where a conclusion depends on factual evidence, the evidence must be evaluated according to the applicable method and engagement scope.

Ruzaani may therefore accept, modify, reject, or disregard AI-generated material. AI output does not bind Ruzaani, a client, or any other person unless it has been incorporated into an applicable final work product through the required review process.

5. Information submitted for AI processing

Only information reasonably necessary for the relevant AI-assisted function should be submitted to an AI service.

Depending on the function, this may include business context, excerpts from documents, structured data, questions, instructions, or other material required to perform the requested analysis. Ruzaani seeks to minimize the amount of information transmitted and does not intentionally submit unrelated personal data or confidential material merely because it is available.

Information supplied through inquiries or professional engagements is not provided to AI providers for their own advertising, marketing, profiling, or commercial research.

Where professional work involves particularly sensitive, confidential, regulated, or otherwise restricted information, AI use may be further limited or excluded according to the applicable engagement, legal obligation, client requirement, or risk presented by the information.

6. AI provider and routing

Ruzaani requires AI processing of its prospect, client or confidential business information to be restricted to routes satisfying Ruzaani's data-handling requirements. OpenRouter provides controls that allow routing to be restricted to Zero Data Retention endpoints and providers that do not collect submitted data for training or storage.

Model providers available through OpenRouter do not all follow the same retention practices. Ruzaani therefore does not treat availability through OpenRouter alone as sufficient authorization to use a provider. Providers that retain prompts, train on submitted information, or otherwise fail Ruzaani's applicable data-handling requirements are excluded from processing covered by this Notice. OpenRouter's own provider information distinguishes between providers offering zero retention and providers that retain prompts or other request data.

Where no compliant provider is available for an AI-assisted function, Ruzaani's systems are expected to fail that AI-assisted operation or continue through an available non-AI process rather than silently relax the applicable data-handling requirement.

7. No model training

Ruzaani does not authorize prospect communications, client information, engagement materials, or other information submitted to Ruzaani to be used for training or improving general-purpose AI models. AI routing and provider selection must therefore exclude processing arrangements under which such information would be used for model training.

This restriction concerns information submitted through Ruzaani. It does not prevent Ruzaani from using publicly available AI models that were previously trained by their developers on datasets selected by those developers, nor does it constitute a representation by Ruzaani concerning the lawfulness or provenance of every item contained in a model developer's historical training dataset.

8. Data retention by AI providers

For AI processing covered by this Notice, Ruzaani requires Zero Data Retention routing and denies providers whose applicable endpoints retain or collect submitted prompts for their own purposes. OpenRouter's routing controls permit requests to be restricted to Zero Data Retention endpoints and to deny providers that store or train on submitted information.

This requirement concerns the substantive information submitted for inference. Technical, security, billing, or legally required records maintained by infrastructure providers may be subject to their applicable service terms and legal obligations, provided that such processing does not authorize the substantive submitted material to be retained or used contrary to Ruzaani's stated requirements.

Ruzaani does not enable optional prompt-storage functions for material covered by this Notice where doing so would conflict with its Zero Data Retention requirement. OpenRouter's ZDR documentation distinguishes endpoint policies and treats temporary in-memory prompt caching differently from retained prompt logs. Accordingly, ZDR does not mean that no transient processing occurs. It also does not erase work products properly retained by Ruzaani under the engagement and Privacy Notice.

9. AI outputs and accuracy

Generative AI systems can produce incomplete, inaccurate, unsupported, inconsistent, or misleading output. They may also infer information that was not supplied, misunderstand context, or state uncertain information with inappropriate confidence.

For that reason, Ruzaani does not treat an AI output as independently verified fact merely because it has been generated by a model. The degree of review applied depends on the function, the information involved, the consequences of error, and whether the material forms part of a professional deliverable.

An AI-assisted draft remains a draft until the relevant review is complete. Incorporation into a deliverable does not remove the need to preserve qualifications, evidence and known limitations.

Where a decision carries material legal, financial, operational, security, regulatory, safety, or other consequences requiring specialist judgment, an AI-assisted output should not be treated as a substitute for the appropriate qualified review.

10. Automated decision-making

Ruzaani does not use a generative AI model to make autonomous decisions that determine whether a person is entitled to employment, credit, insurance, healthcare, public benefits, legal rights, or another comparable individual entitlement through the functions covered by this Notice.

A workflow that sorts or routes a business inquiry is not authorization to make a high-impact decision about an individual. Any engagement involving materially different decision-making must establish the appropriate instructions, safeguards and review before use.

Where Ruzaani later introduces a materially different automated decision-making function affecting individuals, the applicable notices, safeguards, and consent or other legal requirements will be addressed before that function is placed into use.

11. Human responsibility

AI systems used by Ruzaani are tools. They do not become consultants, specialists, auditors, decision-makers, or contracting parties.

Responsibility for professional work remains with the person or persons accountable for that work under the applicable engagement. Responsibility for organizational decisions remains with the organization or person making those decisions.

A client or website user should therefore distinguish between an automated or AI-assisted informational output and a professional conclusion expressly issued by Ruzaani under an applicable engagement.

12. Confidentiality and client requirements

The use of AI does not remove or reduce confidentiality obligations applicable to Ruzaani.

Where an engagement imposes restrictions on the use of external processors, artificial intelligence, particular model providers, processing locations, categories of information, or other technical means, those engagement-specific restrictions apply to the work they govern.

Ruzaani may decide not to use AI for particular information or activities where the nature of the material, applicable law, contractual restrictions, professional judgment, or risk makes AI processing inappropriate.

13. Research, statistics and reuse

Research assistance is subject to the same confidentiality, minimization and provider restrictions as other AI work. A client document or CRM export must not be reused as a research dataset or submitted for unrelated model analysis merely because Ruzaani has access to it.

Removing a name does not necessarily anonymize a record. Where statistical analysis is appropriate, the information, authority to use it and method must support the intended purpose. AI output does not replace the evidence or statistical method needed to substantiate a published finding.

14. Changes to AI providers or practices

AI technologies, model providers, and provider capabilities change over time. Ruzaani may replace a model or change a routed model provider used through OpenRouter without amending this Notice where the change remains within the substantive rules stated here. A material change to Ruzaani's main AI provider or to the substantive data-handling rules described in this Notice will be reflected in the applicable notices.

A provider change does not authorize weaker data treatment. Any provider receiving information covered by this Notice must satisfy the applicable no-training, retention, confidentiality, and processing restrictions in force for the relevant use.

If Ruzaani materially changes the purposes for which AI is used, permits a materially different form of data processing, or introduces autonomous decision-making that materially changes the effect of AI on users or clients, this Notice will be revised before or when the new practice becomes applicable, as required.

15. Changes to this AI Notice

The AI Notice published at ruzaani.com/ai-notice/ is the current version and becomes effective on the date stated at the beginning of the document.

Ordinary revisions are communicated by publishing the updated Notice with a new effective date. Where a change to AI processing creates a new purpose for processing personal data for which additional consent is legally required, Ruzaani will obtain that consent before applying the new purpose to affected information.

Historical versions may be retained internally where necessary to establish which AI-use terms applied to particular processing or an applicable engagement.

16. Language

Ruzaani may publish this AI Notice in more than one language. Where legally permissible, the English version governs interpretation in the event of an inconsistency between published language versions, without limiting mandatory rights arising under applicable law.

17. Contact

Questions concerning this AI Notice or the processing of personal data through AI systems may be addressed to:

Ruzaani Operated by Fernando Alberto Ocampo Romay Hidalgo 914, Centro Coatzacoalcos, Veracruz 96400 Mexico [email protected]